1 - Name and Residence
|The name of the
association is "Asia-Pacific Signal and Information
Processing Association (APSIPA)". The Association
is registered in Hong Kong.
2 - Mission
|Mission - APSIPA
is a non-profit organization with the following
- providing education,
research and development exchange platforms
for both academia and industry
- organizing common-interest
activities for researchers and practitioners
collaboration with region-specific focuses and
promoting leadership for worldwide events
research results and educational material via
publications, presentations, and electronic
- offering personal
and professional career opportunities with development
information and networking
3 - Field of Interest
|The field of interest
of APSIPA concerns all aspects of signals and information
including processing, recognition, classification,
communications, networking, computing, system design,
security, implementation, and technology with applications
to scientific, engineering, health, and social areas.
4 - Membership
Individual members are those who have paid
individual membership dues. APSIPA supports three
types of individual membership: full membership,
student membership, and life membership.
- All members
are entitled to equal rights and privileges,
except that student members are not entitled
- Any member who
fails to pay his/her membership dues will have
their membership revoked accordingly.
|4.2 APSIPA also
supports a form of institutional membership termed
a "Patron membership" if an institution, organization,
company, or laboratory pays the Patron membership
fee. A patron can participate in the Patron Forum
and enjoy the networking and programs offered by
5 - Officers and Board of Governors
|5.1 The Board of
Governors (BoG) consists of Officers and Members-at-Large.
All members of BoG must be members of the Association.
There are twelve Members-at-Large, and the Officers
- Vice President
- Vice President
- Industrial Relations and Development
- Vice President
- Institutional Relations and Education Program
- Vice President
- Member Relations and Development
- Vice President
- Vice President
- Technical Activities
of the BoG are elected by direct vote of the voting
Members of the Association. The officers are elected
by the BoG.
- One-third of
the total (12) Members-at-Large will be elected
- The term of
a Member-at-Large is three years.
- All officers
have two-year terms.
- No more than
three Members-at-Large shall come from the same
- Vice Presidents
may be elected to the same office for no more
than two consecutive terms.
- Members-at-large may be elected for no more than two consecutive terms.
|5.3 Officer Responsibilities
- The President
manages all aspects of the Association and represents
the Association, whether internally or externally,
to promote and protect the interests of the
Association and its members.
- The President-Elect
is the Treasurer of the Association. He/she
is also in charge of long-term planning.
- The Past-President is in charge of awards, nominations and elections. He/she chairs the Award and Election Board.
Presidents are accountable to the President
for their areas of responsibility.
President - Conferences is responsible for
all aspects of technical conferences, workshops,
and professional meetings, including conference
publications, and co-sponsoring of existing
meetings. He/she chairs the Conference Board.
President - Industrial Relations and Development
is responsible for developing industrial patrons,
industry forum and networking, and outreach
to industry. He/she chairs the Industry Board
President - Institutional Relations and Education
Program is responsible for developing institutional
patrons and building relations with existing
agencies, societies, and associations within
each affiliated country. He/she is also responsible
for developing educational programs to meet
the needs and demands of different regions
and members. He/she chairs the Institution
Board and Forum.
President - Member Relations and Development
is responsible for programs related to members,
branches, membership development, and marketing,
and fostering a strong international presence.
He/she chairs the Branch and Membership Board.
President - Publications is responsible for
all activities related to print and electronic
products, such as journals, magazines, and
on-line offerings. He/she chairs the Publications
President - Technical Activities is responsible
for overseeing the technical committees and
their technical activities. He/she chairs
the Technical Activities Board.
|5.4 Board of Governors
BoG must hold one formal meeting annually.
Special BoG meetings may be held at the request
of the President or four members of the BoG.
A majority of the voting members of the BoG
constitutes a quorum. When a quorum is present,
a majority vote is necessary to pass motions.
may be conducted by means other than formally
held meetings when the matter can be adequately
handled via letter, electronic ballot, conference
call, or electronic mail interchange, etc.
|5.5 Executive Committee
|Between formal and
special BoG meetings, business will be managed by
the EXCOM consisting of all the officers. Actions
of EXCOM must be ratified by the BoG in its next
of each BoG and EXCOM meeting will be distributed
to the BoG within 30 days of the meeting.
of the BoG and EXCOM must receive notice of
formal meetings no less than 30 days prior
to the scheduled date.
|5.6.3 If a
quorum is not present at a duly called BoG
or EXCOM meeting, actions may be formulated
but are not effective until ratified by letter,
electronic mail, or conference call. A majority
vote of that specific body with the quorum
is required for ratification. Approved decisions
will be recorded in the minutes of that meeting.
at Association meetings shall be conducted
according to Robert's Rules of Order (latest
BoG may relieve volunteers in appointed/assigned
positions of their responsibilities.
6 - Technical Committees
6.1 Technical Committees
are established to promote and achieve the technical
objectives of the Association. Technical Committees
may be created, merged, or dissolved by resolution
of the BoG.
6.2 The Chair of a new Technical Committee is
appointed for two years by the Vice President
- Technical Activities with the approval of the
President. During this period a mentor is assigned
to the committee by the Vice President - Technical
Activities. Subsequently, the Chair will be elected
by members of the Technical Committee.
6.3 Elections for Technical Committee Chairs are
held every two years for a two-year term. A Chair
cannot serve more than two consecutive terms of
6.4 General policies and procedures are provided
to guide technical committees and may be modified
for the individual technical committee with approval
of the Vice President - Technical Activities.
Policies must include officer positions and election
6.5 Each Technical Committee will have a technical
scope that may be modified when appropriate, upon
approval of the Vice President - Technical Activities
and with consent of the BoG.
7 - Budget and Finance
|7.1 Each year the
Treasurer is responsible for the development of
the annual budget which must be approved by the
7.2 The Treasurer monitors revenues and expenses,
providing periodical review of the Association finances
and recommends adjustments needed to ensure financial
stability. A complete financial report is presented
by the Treasurer annually.
7.3 The Treasurer will follow orderly procedures
for disbursement of funds, providing sufficient
checks and balances and appropriate record keeping.
A budgeted expenditure requires no further approval
beyond approval of the Treasurer.
7.4 The Treasurer will cooperate with Association
officials to carry out financial audits when requested.
The results of these audits will be presented to
8 - Regional and Local Branches
|Each country, region,
or local area, can establish a branch, provided
they have a minimum of 10 members with the approval
of Vice President - Member Relations and Development.
A branch shall elect a chair and promise to comply
with APSIPA Policies and Rules.
9 -Conferences and Workshops
|9.1 To accomplish
the mission and objectives of APSIPA, an annual
flagship conference called APSIPA Summit shall be
held during the fall, where the conference, workshops,
institution forum, industry forum, BoG meeting,
standing boards and committees meetings shall take
9.2 APSIPA shall also financially sponsor other
conferences and workshops of interest to its members.
All the financially sponsored conferences and workshops
shall comply the policies and rules of APSIPA.
9.3 All conferences and workshops proposals shall
be approved by Conference Board and overseen by
Vice President - Conferences. To ensure sound financial
stability, each conference/workshop shall budget
a 10% profit margin. After each conference/workshop,
financial audit shall take place. The organizers
of the hosting local branches shall retain 25% final
profit for branch activities and development, and
the rest shall return to the Treasurer of APSIPA.
9.4 APSIPA shall also technically sponsor conferences
and workshops, determined by quality, interest,
and strategic alliance as perceived by its members.
All such requests shall be reviewed and approved
by Conference Board.
10 - Adoption, Modification, and Amendment of Bylaws
|The Bylaws shall
be constantly modified and amended via the growth
of the Association, in charge by the President.
A Bylaws modification and/or amendment shall be
thoroughly reviewed and approved with majority 2/3
votes by EXCOM, which shall bring for the approval
of BoG in the annual BoG meeting with majority 2/3